The contents of the pack depend on the system that you are managing.

For example, if you have a video recorder, you will get enough forms to log each tape that you use during a one year period.  If your recorder is a 24 hour time-lapse unit, you would get 31 forms, which have spaces for 12 entries per form.  After each tape has been used 12 times you need to destroy it.

If, on the other hand, your system records digitally, you will only get a few tape/CD usage forms, which only need to be used when the Police require a copy to be made from the hard disc.

This example illustrates the need for the questions that we ask you before we can produce the pack.

The list of contents may vary accordingly, and so we have not been too specific. 

• 15 page personalised code of practice

and the following forms.........

• System Time Check

• Request For Training

• Data Protection Act Training Log

• Authorised Data Processors Log

• Incident Log

• Individual Medium,Tape or CD Record

• Request For Observations

• Internal Viewing Record

• Third Party Viewing Record

• Fault Log

• Evidential Medium, Tape or CD Record

• Video Print / Tape / CD Copy Record

• Tape / CD Destruction Record

• Data Subject Access Request

• Specific Criminal Activity log

• Requirement For Evidence of a Criminal Act

• Reasons For Not Using Signs

• Duration of Covert CCTV Surveillance

The last four forms are for covert CCTV and are unlikely to be used in most cases, since covert CCTV is only permissible in special circumstances.

Some of the above forms are only used occasionally, but nevertheless it is important that they are available should they be needed.  For example, the Police will expect you to supply them with an Evidential Tape / CD Record form if ever a criminal act has taken place, and they need the tape or CD.

We also give you a checklist of which forms to use and when.